Do you have attention to detail? Do you have the ability to multitask? Are you great at Customer Service and are good with time management? Are you organised? If yes, this role might interest you and we would love for you to apply.

Accounting Administrative Assistant - Malaysia

Partner Service

Job Description

We are a New Zealand owned company that provides online management solutions for various size accommodation providers internationally, such as Hotels, Motels, Resorts, Apartments, B&Bs, Lodges and much more.

We are looking to get Accounting and Administrative help for our team in South East Asia

You would be required to do the following:

  • Accurate invoicing of customers, working closely with the Sales Team
  • Assist Head Office Finance Team with responding to Malaysian and Indonesian customers in a timely manner for all accounts and billing queries
  • Assist with payment collections, following up with Malaysian and Indonesian customers on outstanding invoices by phone and email as required
  • Calculation of BDM commission in a timely manner
  • Creating, updating, and maintaining file management, retrieving information from the filing system when requested
  • Scanning and uploading files to create digital copies of physical records.
  • Coordinate travel arrangements for the SEA team, assist with event managing and any team building activities.
  • Order computer equipment and any office supplies
  • Provide reporting as requested

The job – the key performance objectives would be

  • Manage customer invoicing and BDMs commissions in a concise and timely manner
  • Locating and contacting debtors to chase their payment status
  • Ensuring all reporting and filing are completed in a timely manner so that the company does not attract any additional costs and penalties Requirements
  • 2+ years in Accounting/ Finance and Administrative profile
  • Moderate computer skills/knowledge, as well as Microsoft Suite Skills (Excel, Word etc)
  • A high level of resilience and ability to deal with different personalities
  • Clear and professional written and verbal communication skills
  • Experience of working in start-up environment
  • Experience with Xero accounting package is an added advantage

Extras – it would be great to have...

  • Diploma or Bachelor’s degree


Malaysia - This is a regional position . Applicant must be an Malaysian national with a high level of proficiency in English & Malay- both written and spoken.


Apply Now


We provide industry-leading technology solutions for hospitality distribution, direct bookings and digital marketing services.

Our products include Instant and MAX Channel Managers, a real-time online distribution platform; ConvertDirect and Max Booking Engines that helps property owners grow direct online bookings; InstantSite Websites, an easy-to-use website builder for hospitality businesses; ReviewMinder to help manage online reputation; and GiftVoucher Engine, an off-the-shelf e-shop to sell gift vouchers.

Our technology is used by all segments of the hospitality industry, from big hotel and motel chains to boutique properties, independent hotels, holiday parks and guest houses.

We focus on developing products that are intuitive and reliable, working with our partner properties to continuously improve their effectiveness and efficiency, helping businesses get closer to their goals.

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